Internet Course Exchange (ICE) | Level 3 — Administrative Support

Coronavirus (COVID-19) Resources

WICHE is closely monitoring the outbreak of “SARS-CoV-2,” and the disease it causes, which has been named “coronavirus disease 2019” (abbreviated “COVID-19”). To inform and facilitate your response to a rapidly changing situation, WICHE has compiled the following set of resources, which will be updated as new information becomes available.

The ICE Administrative Support team includes administrators and staff who coordinate exchanged offerings with the teaching institution and the enrolling institution, as well as with WICHE for student enrollments, payments, and records. This team inputs courses to be shared into WICHE ICE with the designated number of seats; requests seats from other course-exchange participants through WICHE ICE; creates a course in the institutional database with the requested seats; reports enrollments for billing purposes; posts/retrieves rosters on WICHE ICE; and posts/retrieves grades on WICHE ICE. Some institutions handle this at the department level. Others manage it through the unit that oversees distance education in collaboration with the department

Team Members

Level 3


WICHE ICE Course Exchange Team

WICHE ICE Coordinator and administrative assistant


  • Input courses to be shared into WICHE ICE system with designated number of seats.

  • Request seats from other collaborative partners through WICHE ICE, and create course in the institutional database with the requested number of seats.

  • Report enrollments for billing purposes.

  • Upload/retrieve rosters on WICHE ICE.

  • Upload/retrieve grades on WICHE ICE.


The WICHE ICE database supports WICHE ICE course and program exchanges by providing for the exchange of information between the Enrolling Institution, Teaching Institution and WICHE, including courses to be shared; course enrollment between Enrolling and Teaching Institutions; course information; grades and other data.

Instructions on using the database follow. Please address any questions or suggestions for improvement to Kelley Brandt.