Story: First-semester Freshman student meets with Advisor during Fall pre-enrollment period to discuss and plan for Spring Schedule

Other Student/Advisor Transition Interactions

Advisor

Scenario 28: Advisor shares appropriate advising information with new advisors
Goal		Smooth transition of student and academic records from one discipline to another
Pre-Conditions		Student has chosen a new discipline to pursue Advisor is aware of, and supports that decision
Step #	Initiating or Other Actor		Advising System
1.	Advisor "withdraws" the student from the department’s list of active, degree-seeking candidates within that department
2.			System updates student files accordingly
3.	Advisor enters data related to the department to which the student is transferring
4.			System receives data, sends notice to new department, opens access to student files to that department
5.	Both old and new advisor notified of change
Post-Conditions		Student information in the hands of new advisor

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Scenario 29: Advisor modifies student record to reflect changes
Goal		Record notes from advising appointment
Pre-Conditions		Advisee file has been initiated Advisor has met with Advisee
Step #	Initiating or Other Actor		Advising System
1.	Advisor requests Advisee file
2.			System opens Advisee File
3.	Advisor inputs notes
4.			System stores notes
5.	Advisor closes file
Post-Conditions		Advising notes from session are stored in system.

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Scenario 30: Advisor reassigns student advisor (career counseling)
Goal		Assist student to explore and find a career path best suited to interests and abilities
Pre-Conditions		Student is either failing to meet current degree requirements or is no longer interested in pursuing current degree path Advisor is aware of situation Advisor has reviewed student academic profile Advisor has explored degree requirements in other disciplines Student has asked for and received an appointment, and is physically or virtually present
Step #	Initiating or Other Actor		Advising System
1.	Advisor and student review situation, request counseling alternatives from system
2.	Student expresses interest in further investigation of potential career choices		System provides requested counseling information
3.	Advisor inquires schedule availabilities for Academic Counseling Information Center (ACIC) testing process
4.			System provides ACIC testing schedule
5.	Student selects from schedule availabilities, registers for an open slot
6.			System records appointment, posts information to ACIC schedule
	Advisor and student are aware of ACIC schedule commitment
Post-Conditions		Student is assigned to career counseling

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Scenario 31: Advisor sends student to Dean’s office to fill out withdrawal form
Goal		Student intends to withdraw from the university in the midst of a term
Pre-Conditions		Student has notified advisor of intention to withdraw Advisor has explained proper withdrawal procedures to student Advisor has reviewed student academic status to assure appropriate action is taken Student has asked for and received an appointment, and is physically or virtually present
Step #	Initiating or Other Actor		Advising System
1.	Advisor sends student to Dean’s office to fill out withdrawal form
2.	Dean’s office requests withdrawal form from system
3.			System provides requested withdrawal form
4.	Student completes form, submits to system
5.			System updates student profile data, notifies advisor
6.	Advisor notes change in status
Post-Conditions		Student completes withdrawal form and process, and is officially withdrawn from the university

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Scenario 32: Advisor reviews and retains student records (student has withdrawn from the university in the midst of a term)
Goal		To assure proper temporary status during time of student withdrawal from the university
Pre-Conditions		Student has formally withdrawn Advisor is aware of withdrawal
Step #	Initiating or Other Actor		Advising System
1.	Advisor requests current academic status of the student
2.			System provides current status information
3.	Advisor reviews student records, notes that student will be retained in system for one semester prior to a change in status to inactive
4.			System notes one semester status suspension
Post-Conditions		Advisor has reviewed status of withdrawn student

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Scenario 33: Advisor changes student records to inactive status (student has withdrawn from the university in the midst of a term)
Goal		Change student status from withdrawn to inactive
Pre-Conditions		Student has withdrawn from the institution in the midst of a semester Proper withdrawal forms have been filled out and submitted Advisor is aware of withdrawn status for one full semester
Step #	Initiating or Other Actor		Advising System
1.	Advisor requests student academic profile from system
2.			System provides requested information
3.	Advisor changes student records to inactive status
4.			System updates files, notifies advisor, college
5.	Student status is now officially inactive
Post-Conditions		Student must re-apply for admission and be accepted by the university before being re-assigned an advisor and allowed to access student academic profile and begin pursuing a course of study again

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