Story: First-semester Freshman student meets with Advisor during Fall pre-enrollment period to discuss and plan for Spring Schedule

Advisor Transition Interactions

Scenario 18: Advisor monitors academic progress
Goal		To provide guidance and counsel to student during his/her pursuit of a terminal degree
Pre-Conditions		Student and advisor have met and developed course schedules for at least one prior semester Advisor has access to student academic and non-academic records, academic profile Student has states his/her educational goals System has capability of interrogating all relevant data bases and providing reports to a single work station
Step #	Initiating or Other Actor		Advising System
1.	Advisor requests student academic profile, related data
2.			System provides requested information
3.	Advisor compares progress with discipline requirements, typical progress anticipated of successful students. Logs comments into system.
4.			System updates files to accommodate new data
5.	Advisor’s comments with regard to student academic progress are now in the system
Post-Conditions		Advisor is prepared to counsel student at next advising session regarding continuation of current academic pathway

Scenario 19: Advisor explains policies & procedures
Goal		Student gains a clear understanding as to the policies and procedures to be followed in each of the possible actions to be requested by the student during his/her academic course of study
Pre-Conditions		Student knows his/her advisor Advisor is aware that student is assigned to him/her Student has made an appointment with the advisor, and is present either physically or virtually Advisor has reviewed available data concerning student educational goals, academic profile
Step #	Initiating or Other Actor		Advising System
1.	Advisor interrogates system for policies and procedures concerning most typical actions requested by a student during academic career (registering, developing a course schedule, declaring a major, changing a major, adding and dropping courses, withdrawing from the university, applying for graduation, etc.)
2.			System provides requested information
3.	Advisor and student review policies and procedures. Advisor responds to questions, searches system for answers to questions for which advisor has no answer
4.			System provide available additional data
5.	Advisor enters notes, summarizing session with student
6.			System accepts additional data, updates files
7.	Student and advisor have common understanding of policies and procedures throughout degree completion path
Post-Conditions		Student understands policies and procedures with respect to the advising process

Scenario 20: Advisor notifies advisees of pre-enrollment window for following semester
Goal		To inform all advisees of pre-enrollment time-frame To encourage them to schedule pre-enrollment advising appointment.
Pre-Conditions		Advisor has list of all assigned advisees Advisor has email addresses of all assigned advisees Email addresses have been input into database Email addresses have been compiled into Distribution List
Step #	Initiating or Other Actor		Advising System
1.	Advisor creates pre-enrollment message
2.			System stores message
3.	Advisor creates calendar and tickler file, which is entered into system, along with Advisee Distribution List
4.			System stores distribution list, sends out message to Advisees when prompted by appropriate date in tickler file
5.	Advisees receive and read message
Post- Conditions		Advisees have been notified of pre-enrollment period. Evaluates and approves class schedule (repeat from Initial Interaction Scenario)