Scenario 1: Student states/explores educational goals

 Goal

•  Student can select from available courses of study which match his/her interests and abilities

Pre-Conditions

• Advisee is aware of database location for information on available courses of study.

Step #

 Initiating or Other Actor

Advising System

 1.

Student requests specific degree plans

 2.

System retrieves and displays requested information

 3.

Student reviews options, makes preliminary selection

 4.

System records preliminary course of study intention

Post-Conditions

•  System has record of student preliminary course of study intention

 Scenario 2: Student declares major

 Goal

•  Student receives approval to begin a course of study matched to interests & abilities

Pre-Conditions

• Student meets pre-requisites concerning number of college credit hours achieved, overall GPA, major field GPA, etc.

Step #

 Initiating or Other Actor

Advising System

1.

Advisor requests student records

2.

System provides records

3.

Advisor requests intended major requirements

4.

System provides records

5.

Advisor & student compare student’s records with major requirements

6.

Advisor approves student request for admission into major, enters appropriate data into system

7.

-or-

System receives approval data for entry into major program, updates data file accordingly

8.

Advisor rejects student request for admission into major because of detected deficiency or lack of student interest in the major after complete description by advisor, enters appropriate data into system

9.

System receives denial data for entry into major program, updates data file accordingly

10.

Advisor requests data outlining other majors

11.

System provides requested data

12.

Advisor recommends student review of alternative major fields of study

Post-Conditions

• Student is approved for the declared major field of study of his/her choice, or

 Scenario 3: Student declares minor

 Goal

•  Student receives approval to begin a course of study that supports his/her major and is matched to his/her interests & abilities

Pre-Conditions

• Student meets pre-requisites concerning number of college credit hours achieved, overall GPA, minor field GPA, etc.

Step #

 Initiating or Other Actor

Advising System

1.

Advisor requests student records

2.

System provides records

3.

Advisor requests intended minor requirements

4.

System provides records

5.

Advisor & student compare student’s records with minor requirements

6.

Advisor approves student request for admission into minor, enters appropriate data into system

7.

-or-

System receives approval data for entry into minor program, updates data file accordingly

8.

Advisor rejects student request for admission into minor because of detected deficiency or lack of student interest in the minor after complete description by advisor, enters appropriate data into system

9.

System receives denial data for entry into minor program, updates data file accordingly

10.

Advisor requests data outlining other minors

11.

System provides requested data

12.

Advisor recommends student review of alternative minor fields of study

Post-Conditions

• Student is approved for the declared minor field of study of his/her choice, or

Scenario 4: Student and advisor build a Course Schedule

 Goal

•  Student enrolls and obtains an appropriate course schedule

Pre-Conditions

• Student has made an appointment with the advisor, and is present either physically or virtually

Step #

 Initiating or Other Actor

Advising System

1.

Advisor submits student’s proposed list of courses to system, along with schedule limitations/boundaries pertaining to student’s needs

2.

System matches list with available courses, produces list of course availabilities

3.

Advisor & student submit selections from the list of available courses

4.

System produces schedule

5.

Student and advisor review and approve schedule, request enrollment in courses

6.

System enrolls student & verifies completion of process

Post-Conditions

•  Student is enrolled for upcoming semester

 Scenario 5: Student adds a class

 Goal

•  Student achieves course schedule that better matches his/her academic goals

Pre-Conditions

• Student is enrolled (through advisor) for the semester in which a class is to be added (the enrollment "flag" is lifted for that semester by the advisor)

Step #

 Initiating or Other Actor

Advising System

1.

Student accesses records through KATS (K-State Access Technology System), the online student information system

2.

System produces current enrollment status from student information data

3.

Student adds class, identifying name, section (if more than one exists) and days/times the class meets

4.

System verifies availability of desired class and adds it to the student’s semester schedule, and to the class instructor’s student roster

5.

Student receives verification that requested class has been added

6.

System prints copy of schedule for final verification

Post-Conditions

•  Student verifies with instructor that he/she is enrolled in the class, and receives information concerning any material that has been missed prior to enrolling

Scenario 6: Student drops a class

 Goal

•  Student removes a class from the current semester that conflicts with overall progress toward academic goal

Pre-Conditions

• Student is enrolled (through advisor) for the semester in which a class is to be dropped (the enrollment "flag" is lifted for that semester by the advisor)

Step #

 Initiating or Other Actor

Advising System

1.

Student accesses records through KATS (K-State Access Technology System), the online student information system

2.

System produces current enrollment status from student information data

3.

Student removes the class from the current semester schedule

4.

System verifies action by student and any accompanying ramifications (withdrawal date and status, is dropped class on permanent record, is drop request after penalty deadline, etc.), adjusts student’s semester schedule, and notifies the class instructor

5.

Student receives verification that the course has been dropped, along with any ramifications from that action

Post-Conditions

• (If student drops while passing, and/or prior to "penalty" deadlines) no record of student enrollment in the class remains on the student’s official academic record beyond the current semester