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How WICHE ICE works

Students are notified about a course offered at a WICHE ICE member institution either through course listings in the catalog and registration materials at their own institution, and/or through a recommendation from their professor or advisor. Students then register for that course at their own institution, just like they would register for any other course. They are informed by the institution offering the course (via the WICHE ICE coordinator and participating faculty) of the start and end dates for the course, course syllabus and requirements, grading and other course information.  Students participate in the course with the same support and resources of other on-campus students. ICE courses are reviewed and articulated by academic administrators before students take them, so that the courses appear on student transcripts as courses that were taken at their home institution.  The campus ICE coordinators and academic administrators access the WICHE ICE database to post courses and to purchase seats at participating institutions.

The registrar at the student’s home institution creates a “shadow” course that students register for, even though the course is taught by faculty at another institution. All registration, billing, and assignment of credit are done at the student’s institution.  The business office at the student’s institution then transfers an agreed upon payment for the course to the institution that offers it, according to deadlines agreed upon by WICHE ICE institutions. This process allows students continued, uninterrupted access to their institutional financial aid and other related benefits, and eliminates the need for them to register at multiple institutions and deal with course transfer policies, course credit plateaus, and other potential issues.