Resources : Implementation Guide

Level 1 — University Administrative Team

Suggested team members include representatives from academic affairs, finance, registration, advising, and distance education. This team may include the WICHE ICE Steering Board member. With support from the WICHE ICE Coordinator, this team puts institutional systems into place for academic support for schools/departments wishing to share courses.

For the Enrolling Institution, the University Administrative Team might assist with:

  • Setting course costs.

  • Invoicing and remitting payments.

  • Support for articulation agreements.

  • Marketing for courses/programs.

  • Technical support, including getting WICHE ICE students into the course-management system (i.e., Blackboard, WebCT, etc.).

  • Administrative policies for participating staff (assignment, workload, compensation, evaluation).

  • Ensuring that students have official standing at the institution and working with Level 3 members (Student Services) to make sure that students have access to student services, as listed in Appendix 5 (link) of the WICHE ICE Operations Manual.

  • Coordinate course records, schedules, pricing, seats offered and awarded, student data, and other required information from the enrolling institution with WICHE ICE.

For the Teaching Institution, some of the same duties of the enrolling institution apply, such as setting of course costs, invoicing and remitting payments, support for articulation agreements, and technical support including entering WICHE ICE students into the course-management system.

 In addition, the teaching institution may also:

  • Work with registrars and enrollment officers to decide how to list courses and how to assign local signature authority (who signs grade sheets, withdrawal forms and other documentation that the local faculty would normally process).

  • Determine what characteristics of posted courses need special consideration in the course-selection process.

  • Decide how the courses will be identified in the institutional database and what attributes will be included.

Team Members

Level 1

Duties

University Administrative Team
Enrolling Institution (EI)    Teaching Institution (TI)

Academic Affairs

Provide academic support for schools/departments wishing to share courses (TI). Determine administrative policies for participating faculty and staff (EI).

Finance

Set course costs. Develop invoice and payment systems (EI/TI).

Registration
  • Provide support for articulation agreements (EI/TI).
  • Ensure that students have official standing at the institution (EI)
  • Decide how to list WICHE ICE courses and assign local signature authority (TI).
  • Determine what characteristics of posted courses need special consideration in the course-selection process (TI).
  • Determine how the courses will be identified in the institution’s database and what attributes will be considered (TI).

Distance or Continuing Education

Provide technical support, including entering WICHE ICE students into the course management system (CMS) (i.e., Blackboard, WebCT, etc.) (EI).