User Manual for WICHE ICE Database

Select an action below to view step-by-step instructions:

• Put a course in ICE

  1. Secure a login and password from Donna Schaad dschaad@wiche.edu .
  2. Go to www.wiche-ice.org and select the course exchange in which you wish to participate.
  3. Login in.
  4. Select My Shared Courses from the tabs across the top.
  5. Select Add New Course and input the required information including the semester(s) in which you plan to offer the course.
  6. To submit the information, click on Add New Course at the bottom of the document.

• Make changes to a course in ICE

  1. Go to www.wiche-ice.org and select the course exchange in which you wish to participate.
  2. Login.
  3. Select My Shared Courses from the tabs across the top.
  4. Select the course in which you wish to activate seats.
  5. Then select Semester Seats Maintenance.
  6. Click on Update this Course.
  7. Click on Add New Semester Seats.
  8. Complete the requested information.
  9. Select the semester which you wish to activate.
  10. Put in the number of seats you plan to share.
  11. Click on Add New Semester Seats.

• Request a seat

  1. To secure a login and password contact Donna Schaad dschaad@wiche.edu .
  2. Go to www.wiche-ice.org and select the course exchange in which you wish to participate.
  3. Login in.
  4. Select the course in which you wish to request seats.
  5. Scroll to the bottom of the page and click on “Place a seat request”.
  6. Input the number of seats you with to request.  An email will go to the ICE Coordinator at the Teaching Institution.  That person will go into WICHE ICE and grant your seats.  An email will come back to you with the granted seats.

  To view requested seats – Log in and click on the tab that says “My Seat Request”

• Grant a seat

  1. When an email is received requesting seats in a particular course, the coordinator logs in to WICHE ICE and click on “Grant Seat Request”.
  2. Click on the seat request and grant the number of seats you choose.  There is a comment space where you could give a reason for granting fewer seats than requested or for explaining why no seats were given.  Granting the seats (even if it is zero) will trigger an email to the person who requested the seats.

  To view granted seats: Log in and click on the tab that says “Grant Requests”

• Delete a course in a semester

  1. Go to www.wiche-ice.org and select the course exchange in which you wish to participate.
  2. Login
  3. Select My Shared Courses from the tabs across the top.
  4. Select the course you wish to delete from a particular semester.
  5. Then select Semester Seats Maintenance.
  6. Click on Update this Course.
  7. Select the semester in which you wish to delete the course.
  8. Delete the seats you had planned to share.
  9. Click on Add New Semester Seats.

• Delete a course forever

  1. Go to www.wiche-ice.org and select the course exchange in which you wish to participate.
  2. Login.
  3. Select My Shared Courses from the tabs across the top.
  4. Select the course you wish to delete from WICHE ICE.
  5. Then select Delete Course.
  6. Click on Update this Course.
  7. Verify it is the course you wish to delete from WICHE ICE and click on DELETE COURSE either at the bottom of the page.

• Upload/view a roster

  1. Go to www.wiche-ice.org and select your program.
  2. Login.
  3. Select My Seat Request.
  4. Under desired course, click on Upload Roster.
  5. Browse your files and select the course roster. Be sure the file name includes your institution’s name, the course name and the course number for easy identification. Use an underscore instead of empty spaces.
  6. Click on Upload Roster.

• Update your roster when you have adds or drops

  1. Go to www.wiche-ice.org and select your program.
  2. Login.
  3. Select My Seat Request.
  4. Under desired course, click on Edit/View Roster.
  5. Select Edit.
  6. Browse your files and select the course roster. Be sure the file name includes your institution’s name, the course name and the course number for easy identification. Use an underscore instead of empty spaces..
  7. Click on Upload Roster.

• View Enrolling Institution’s (EI) roster

  1. Go to www.wiche-ice.org and select your program.
  2. Login.
  3. Select My Shared Courses from the tabs across the top.
  4. Select the course from the drop down box.
  5. From the “Function” box select Semester Seats Maintenance.
  6. Click on Update this Course.
  7. Click on View Shared Rosters.
  8. Click on each roster to view.

• Upload grades

  1. Go to www.wiche-ice.org and select and select your program.
  2. Login.
  3. Select My Shared Courses from the tabs across the top.
  4. Select the desired course from the drop down box.
  5. From the “Function” box select Semester Seats Maintenance.
  6. Click on Update this Course.
  7. Click on Edit.
  8. Browse your files and select the course roster to which grades have been added. Be sure the file name includes your institution’s name, the course name and the course number for easy identification. Use an underscore instead of empty spaces.
  9. Click on Upload Roster.

• Retrieve grades

  1. Go to www.wiche-ice.org and select your program.
  2. Login.
  3. Select My Seat Request.
  4. Under desired course, click on Edit/View Roster.
  5. View the roster for grades.